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Career Opportunity: Senior Bookkeeper (Remote / South Africa Hub) at Pavago

 

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Pavago is sourcing a detail-oriented, highly skilled Senior Bookkeeper / Accounting Operations Specialist on behalf of a U.S.-based private aviation and charter travel client, recruiting remotely across South Africa.

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Position Overview

  • Job Title: Senior Bookkeeper / Accounting Operations Specialist
  • Employer: Pavago (Client in Private Aviation & Charter Travel)
  • Work Location: Remote (South Africa)
  • Working Hours: 9:00 AM – 5:00 PM U.S. Eastern Time (Monday – Friday) + occasional urgent after-hours call coverage
  • Industry: Aviation / Hospitality & Luxury Travel
  • Employment Status: Full-Time / Remote
  • Salary: Competitive salary
  • Posted Date: October 25, 2026
  • Application Deadline: November 24, 2026

Job Summary

The Senior Bookkeeper will manage accounting operations and financial records for a U.S. charter aviation business. Key responsibilities include reconciling 10+ bank, credit card, and accounting feeds in Xero, tracking trip profitability margins, processing international vendor payments via Convera (GlobalPay), maintaining HubSpot CRM booking data, and building automated Excel/Google Sheets dashboards.

Key Responsibilities

  • Accounting & Multi-Account Reconciliation: Perform monthly and quarterly reconciliations across 10+ bank, credit card, HubSpot, and accounting accounts; review and categorize expenses in Xero; identify duplicate charges and discrepancies.
  • Trip Profitability & Margin Tracking: Track gross and net margins per flight/trip; monitor operational costs including aircraft, catering, and ground transportation; prepare vendor variance and fixed-cost reports for executive management.
  • International Payments & Vendor Operations: Track vendor and customer balances; manage domestic and cross-border multi-currency transactions using payment platforms such as Convera (GlobalPay).
  • CRM & Data Alignment: Reconcile HubSpot CRM deal stages, pricing, and booking data with Xero records to ensure accurate accounting audit trails.
  • Process Improvement & Automation: Build Excel and Google Sheets dashboards utilizing XLOOKUP, INDEX/MATCH, SUMIFS, data validation, and PivotTables to streamline reporting workflows.

Requirements & Qualifications

  • Experience: 3+ years of experience in bookkeeping, accounting operations, or financial analysis.
  • Software Expertise: Hands-on experience with Xero (reconciliations, expense coding, reporting) and advanced Microsoft Excel / Google Sheets skills.
  • Multi-Account Reconciliations: Proven experience managing and reconciling 10+ accounts on a monthly and quarterly basis.
  • International Payments & USD Accounting: Practical experience with foreign currency transactions, cross-border payments, and U.S. Dollar accounting workflows.
  • Working Hours & Remote Requirements: Dedicated quiet workspace with high-speed internet, mandatory coverage during U.S. Eastern Time (9:00 AM – 5:00 PM ET), and prompt phone availability for urgent operational flight payment matters.

Preferred Qualifications

  • Experience with Convera (GlobalPay) or HubSpot CRM integration.
  • Xero Advisor Certification or Degree in Accounting/Finance.
  • Background in charter aviation, private jet operations, luxury travel, or hospitality.

How to Apply

Interested and qualified candidates should submit their applications directly through the official recruitment portal:

👉 Click Here to Apply via Pavago Workable Portal

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